Candidate Information

A candidate is any individual who seeks to be nominated or elected to public office or party position, whether they ultimately appear on the ballot or not. An individual shall be deemed a candidate if:

State Candidates:

  • Governor
  • Lt. Governor
  • State Comptroller
  • State Attorney General
  • State Senate
  • State Assembly
  • State Supreme Court Justice
  • Certain party offices

Local Candidates:

All other offices

New York City Candidates:

  • Mayor
  • City Council
  • Public Advocate
  • Comptroller
  • Borough President

New in 2020, are now required to register and file ONLY with the NYC Campaign Finance Board. Candidates and/or committees with questions about filing with the NYC Campaign Finance Board should email:
candidateservices@nyccfb.info.

It is the obligation of the candidate to disclose ALL of the receipts and expenditures of his/her campaign including the candidate's own money. (EL 14-104(1).) He/she must register with the New York State Board of Elections (NYSBOE) and then file campaign financial disclosure reports.

Candidate Uses Authorized Committee to Disclose All

A candidate can choose to have an authorized committee fulfill all of the candidate’s campaign finance filing requirements of NYS Election Law, disclosing all the receipts of, contributions to, expenditures by, and liabilities of the campaign, including the candidate’s own money. In such an instance, the candidate can raise or spend money themselves, but such activity of the candidate (who becomes an agent of the committee) must be reported through his or her authorized committee. (EL 14-104(1).)

Additionally, the candidate must submit a Candidate Authorization for a Committee to Make ALL Campaign Financial Disclosures form (CF-16), which is the form that informs the NYSBOE that the candidate has opted to have all the receipts of, contributions to, expenditures by, and liabilities of the campaign, including the candidate’s own money, disclosed by the authorized committee. In such an instance, the candidate would not have to submit his or her own campaign financial disclosure reports.

However, the mere fact that a candidate has an authorized committee fulfill all of the candidate’s campaign finance filing requirements of NYS Election Law, does not relieve the candidate of their obligations and related liabilities under the NYS Election Law concerning the financial activity of their campaign.

The CF-16 must be submitted by the candidate no later than 32 days prior to the first election for which the candidate would otherwise be obligated to file reports.

Candidate Discloses All (does not have authorized committee disclosing all)

A candidate can choose to file his or her own reports, setting forth the particulars specified in NYS Election Law Section 14-102, which must disclose all the receipts of, contributions to, expenditures by, and liabilities of the campaign, including the candidate's own money. (EL 14-10(1).)

To do so with NYSBOE, a candidate will file the Candidate Registration And/Or To Request NYSBOE Filer ID# Campaign Finance Form (CF-04). Again, this is if the candidate does not have a registered authorized committee that will be disclosing all of the financial activity of the candidate's campaign, including the financial activity of the candidate.

Both Candidate and Authorized Committee Disclose

A candidate can choose to have an authorized committee, and can ALSO raise and spend money separate from the committee, which they choose not to have disclosed by the authorized committee. In such a case, BOTH the candidate and the authorized committee would register and file their own separate campaign financial disclosure reports, setting forth the particulars specified in NYS Election Law Section 14-102. In this case, a candidate should NOT file a Candidate’s Authorization for a Committee to Make All Campaign Financial Disclosures form (CF-16). A CF-16 is only filed by a candidate when ALL activity is filed by the authorized committee. (EL 14-104(1).) This is rarely used due to increased accounting required of the candidate.

Village Requirements

Village elections run by the village clerk: Candidates for village office, and committees solely supporting or opposing candidates for village office or village ballot propositions must register and file with the village clerk when the village clerk runs the election.

For village elections run by the village clerk, where filers with the village clerk have campaign finance activity outside of the village election in question (e.g., supporting/opposing candidates and/or committees for town, county or state offices; transfers to party or constituted committees outside of the village), such filers will then also have an obligation to register and file with the NYSBOE.

Village elections run by a county board of elections: Registrations/filings must be made with the NYSBOE. (EL 14-102; 14-104.)

Certain Village Candidates/Committees May Claim Exemption from Filing

The following candidates/committees may file a Candidate or Committee Claim of Exemption from Filing Campaign Financial Disclosure Reports (CF-05): Candidates for public office and authorized committees solely supporting one candidate for public office, or solely supporting or opposing a ballot proposition in towns, cities or villages having a population under 10,000, where the candidate/committee does not raise or spend in excess of $1,000 in the aggregate for the campaign. (EL 14-124.)

What Must be Filed?

Candidates who are required to file campaign financial disclosure reports must submit one of the following. (EL 14-102(3).):

Itemized Campaign Financial Disclosure Report

An itemized campaign financial disclosure report is a report disclosing the financial activity for a specific reporting period, detailed by transaction types.

Filing the Report Electronically

State candidates must register and file campaign financial disclosure reports electronically with NYSBOE using the EFS Web Application. Please see the tab "New Electronic Filing System (EFS) Web Application" for more information.

Local candidates must register and file campaign financial disclosure reports electronically with the NYSBOE using the EFS Web Application. Please see the tab "New Electronic Filing System (EFS) Web Application" for more information.

In-Lieu-Of Statement

A campaign financial disclosure report where, at the close of the reporting period, neither the total receipts, including the candidate’s own money, nor the total expenditures of the campaign have exceeded $1,000 in the aggregate. (EL 14-124(4).) In Lieu-Of Statements are filed via the EFS Web Application.

Once a candidate that is entitled to file an In-Lieu-Of Statement exceeds the $1,000 threshold in aggregate receipts or expenditures for a campaign, he or she must begin to file itemized reports commencing with the reporting period wherein the threshold is crossed and contain an itemization of all receipts and expenditures previously encompassed by the In-Lieu-Of Statement(s) filed by the candidate. Once a candidate files an itemized report, that candidate can never file an In-Lieu-Of Statement for any future report.

Only candidates, single candidate authorized committees, and ballot proposition committees are eligible to file In-Lieu-Of Statements.

No-Activity Report (CF-18)

A report filed indicating that there is no financial activity to report for that specific reporting period and that the candidate or committee has no outstanding loans or liabilities, as well.

A No-Activity report may be filed via the EFS Web Application —OR—

A No-Activity report may be filed using a Termination or Resignation Request Form/No-Activity Report Form (CF-18) submitted in hard copy with an original signature.

Claim of Exemption from Filing

Candidates may file a Candidate or Committee Claim of Exemption from Filing Campaign Financial Disclosure Reports form (CF-05) if one of the following pertains. (EL 14-124.):

Note: If after submission of this form the basis for a claim of exemption becomes invalid due to a change in circumstance (e.g., exceeding monetary threshold or scope of candidate/committee activity requires filing), the candidate/committee must then file all applicable election reports.

Where and How are Reports Filed?

State Candidates

Candidates running for state offices and certain party offices, and the committees supporting or opposing those candidates, including party and constituted committees, must register and file with NYSBOE, unless exempt from filing. (EL 14-124; NYCRR 6200.1.)

Local Candidates

Candidates running for local public and party offices, and the committees supporting or opposing those candidates, including local party and constituted committees, must register and file with NYSBOE. (NYCRR 6200.1(a)(2).), unless exempt from filing under NYS Election Law Section 14-124.

Note: Candidates for village office, and committees solely supporting or opposing candidates for village office or village ballot propositions must register and file with the village clerk when the village clerk (rather than the County Board) runs the election. Village candidates should confirm whether the county board of elections or village clerk is running the election.

New York City Candidates Have Additional Requirements

All New York City candidates for mayor, public advocate, comptroller, borough president and city council must register with the New York City Campaign Finance Board (CFB) , file periodic disclosure statements and observe CFB limits.

When are Reports Filed?

Election Reports

There are three election reports filed in connection with each Primary, General, or Special Election. These are due at the following times:

Note: Candidates and/or their committees must file three election reports for all elections in which the candidate appears on the ballot. This is also applicable when an "opportunity to ballot" petition has been filed for a primary election. Any candidate that will not, in any way, support or oppose a candidate or issue on the ballot for a particular election will not have to file any reports for that election.

Periodic Reports

These reports are filed on January 15th and July 15th each year, or as specified in the annual Filing Calendar. All committees must file periodic reports until they qualify for and file a termination report, and that termination request is granted by the NYSBOE.

Additional Documentation

Copies of documents evidencing loans received or forgiven and debts forgiven must be submitted with the report covering the period in which the transaction occurred. These supporting documents may be uploaded into the EFS Web Application by the filer.

Copies of Campaign Materials must be submitted with each applicable Post-Election report. This includes a copy of all broadcast, cable or satellite schedules and scripts, internet, print and other types of advertisements, pamphlets, circulars, flyers, brochures, letterheads and other printed matter. Photos may be submitted in lieu of actual items. Campaign Materials may be uploaded into the EFS Web Application by the filer.

24-Hour Notice — any contribution or loan which exceeds $1,000.00, and which is received after the cut-off date for filing the 11-Day Pre-Election report but before Election Day, must be reported within 24 hours of receipt. Filers with NYSBOE may file a 24-Hour Notice via the EFS Web Application. Any contribution/loan for which you sent a 24-Hour Notice must also be disclosed in the Post-Election report.